Let your team check their own schedules and payslips

Every cutoff, the same messages land in your group chat. "Boss, when's my next shift?" "Boss, can you send my payslip?" "Boss, how many leave days do I have left?" You answer the same questions every two weeks. Sometimes you screenshot a payslip and send it over Viber. Sometimes you check the schedule yourself and text back the shift time.

Timekeep's employee portal gives your staff their own access. They open a link on their phone, enter a 6-digit PIN, and they can check everything themselves. No app to install, no account to create. Just a link and a PIN.

What is the employee portal?

An employee self-service portal is a place where your staff can check their own work information without asking you or a manager. In Timekeep, the portal is a mobile-friendly website your team opens on their phone. Each employee logs in with a 6-digit PIN and sees only their own data: schedules, attendance records, payslips, leave balances, and loan details. Everything updates automatically as you run payroll and manage attendance.

Schedules and attendance

Your team can see their full weekly schedule on the portal. Each day shows the shift start and end time, break duration, and whether it's a day off. No more "what time am I in tomorrow?" messages.

The attendance tab shows clock-in and clock-out times for each pay period. If someone was late or had undertime, they can see the exact minutes. Instead of asking "why was I deducted for being late?", they check their own attendance and see the 7 minutes right there.

Payslips on their phone

Every finalized payslip is available in the portal. Tap on any payslip and your staff gets the full breakdown: basic pay, holiday pay, overtime, then deductions for SSS, PhilHealth, Pag-IBIG, withholding tax, late and undertime. Everything is itemized so they know exactly where their pay comes from and where it goes. They can also download it as a PDF.

No more screenshotting payslips and sending them one by one in the group chat. Your team checks their own payslips whenever they want.

Leave requests without the back-and-forth

Your staff can see how many leave days are available, how many have been used, and how many are pending approval. When someone needs time off, they submit a request right from the portal. Pick the leave type, choose the dates, add an optional reason, and submit. You get notified and approve or decline from your dashboard.

No Viber thread. No "boss, pwede ba ako mag-leave next week?" followed by "what dates?" followed by "Monday and Tuesday" followed by "okay, noted." One form submission, one tap to approve.

Clock in from their phone

If you enable mobile clock-in, a Clock tab appears in the portal. Your team can clock in and out directly from their phone with one tap. The portal captures GPS coordinates so you know where they clocked in from. You can also enable face verification to require a selfie at each clock-in.

Mobile clock-in is optional. You control it at the business level and per employee. Turn it on for the staff who need it, keep it off for everyone else. Staff with government loans (SSS, Pag-IBIG) can also track their loan balances and payment history in the portal.

Fewer questions, more trust

The portal isn't just about saving you time, even though it does that. It's about giving your team direct access to information that matters to them. Their schedule. Their pay. Their leave balance.

When your staff can see exactly how their pay was computed, line by line, they trust the process. When they can check their own attendance instead of wondering why they got deducted, they feel respected. That's malasakit. Not just running payroll correctly, but making sure your people can see it for themselves.

Try it free for 30 days at timekeep.ph.