Excuse late time or undertime

Before you start

Only the business owner can excuse attendance from this page. Use this when the recorded times are correct but the employee should not receive a deduction. Undertime means minutes short of the expected work time.

If a clock or break time is wrong, correct the attendance record instead. The excuse controls appear only when the row has late or undertime minutes.

Steps

1. Go to Attendance.

2. Set the date range and use the employee filter to find the record.

3. Open the menu at the end of the employee's row.

   

4. Click Excuse Late or Excuse Undertime. If the record has both, open the menu again to excuse the other one.

What happens next

The minute value stays in the table so you can see what was recorded, but it is crossed out and marked as excused. Timekeep keeps the original clock times and calculated minutes. The excused late or undertime is not used as a deduction the next time payroll is calculated.

This does not rewrite a payslip that already exists. If a payroll run already contains this attendance, review the run states in Run your first payroll before you recalculate its payslips.

To reverse the decision, open the row menu and click Unexcuse Late or Unexcuse Undertime.

Common problems

• The excuse option is missing. It appears only when that record has more than zero late or undertime minutes, and only the business owner can see it.
• The minutes themselves are wrong. Correct the times or recalculate the attendance rather than excusing it.