Recalculate attendance

Before you start

Only the business owner can recalculate attendance. Use this after changing a schedule or a time-tracking setting when saved late, overtime, undertime, or overbreak minutes no longer match.

Recalculation uses the saved clock and break times. Correct the attendance record first if any of those times are wrong.

Steps

To recalculate one record:

1. Go to Attendance and find the employee's row.

2. Open the menu at the end of the row and click Recalculate.

   

To recalculate a date range:

1. Set the start and end dates above the table.

2. Use the employee filter if you want to recalculate selected employees. With no employee selected, all employees are included.

3. Open the More menu above the table and click Recalculate.

   

4. Read the confirmation, then click Recalculate again.

The range action uses only the dates and employee selection. The status and kiosk filters do not narrow the records it recalculates.

What happens next

For the range action, Timekeep recalculates only completed entries. It matches each entry to its schedule and saves the new late, overtime, undertime, and overbreak minutes. It does not change clock times, breaks, or late and undertime excuses. If recalculated overtime changes, an existing overtime approval may be cleared and need review.

Recalculation does not rewrite existing payslips. A payroll run must be calculated again while it is a draft for the new attendance values to appear.

Common problems

• The recalculated columns are empty. The employee may have no matching schedule. Check Schedules, then recalculate again.
• The result says zero records were recalculated. The selected date range or employees have no completed entries.
• Recalculate is missing. Only the business owner sees this control.